ACCOUNTING/BOOK-KEEPER

Duites and Responsibilities:

• Responsible for ensuring that accounts payable invoices are properly coded and authorized prior to the accounts payable system
• Verify the add-ons and extensions on invoices and the existence of applicable commodity taxes
• Ensure that accounts payable invoices are processed in a timely manner
• Ensure that accounts receivables are current
• Responsible for selecting and printing cheques for valid accounts payable invoices
• Ensure an audit trail exists for all cheques processed including appropriately authorized invoices, invoice and cheques registers, as indicated in policies and procedures
• Input affiliates' and customers' purchasing information into accounts receivable
• Process all customer invoices
• Process all customer receipts and prepare bank deposits on a weekly basis
• Submit bank deposits to Senior Accounting Officer for approval and depositing
• Make collection calls to required customers
• Update and maintain customer master file information

Payroll Processing

• Process payroll weekly for hourly and salaried staff
• Process and verify weekly payroll entries for preparation of journal for general ledger entry
• Prepare cheques for signature by authorized signing officers
• Prepare Records of Employment upon employee terminations and employment verifications upon request

Accounts Receivables/Payable

• Ensure accuracy of all information entered relating to customer/supplier invoices
• Ensure accuracy of all customer receipt information
• Verify accuracy of bank deposits, sign and submit to bank within specified time frames
• Ensure all required collection calls are made to customers
• Ensure all payables are current
• Complete all required G/L entries - Payroll
• Prepare all payroll-related payables received from Accounting Clerk

Month-End

• Print the aged trial balance for A/P and A/R and submit to Senior Accounting Officer
• Review and reconcile supplier statements to accounts payable information
• Complete monthly reconciliations of A/R, A/P, Payroll, Bank Account and Fixed Assets
• Prepare all monthly remittances
• Verify aged trial balance to G/L
• Produce and review trial balance and account reconciliation, and submit to Operation Manager
• Record all accruals